Here on the Gulf Coast, we have a Meetup.com group for our outdoor activities and skills. We set up everything from excursions to gardens to camping trips, samplings of freeze dried foods to making gear. Meetup makes it easy to set up the events, but we still run into a problem that plagues many organizations and clubs.
We get a lot of members who never show up, never participate, and never contribute. We also get a lot of members who SAY they will be there, but…don’t ever show up.
On the surface, this doesn’t seem like a big deal, right?
The reality is that it does become a big deal. When an event is set up, “experts” are engaged, someone has to plan the event, and then these people show up to the event with the supplies for it. When the people that have said they are interested and will be there (Meetup.com offers RSVPs so that organizers know how many will be there) don’t show up, organizers have wasted their time and effort. They already KNOW how to do this, know how to set it up, and know where the location is.
After a while, it becomes very disheartening. After all, the time wasted assembling the necessary gear, loading it, transporting it, setting it up, and then waiting for people who never show up is gone, lost forever…for nothing. We don’t get paid for it, no one even bothers to say “gee, I’m sorry, I had XXX happen.” They just go merrily along, leaving us sitting somewhere waiting.
I’ve thought and thought about how to put a stop to it. At first, it would be one person would show up after RSVPing. Granted, reaching one person is much better than reaching no one, but sometimes, you need more people than that to make it a worthwhile event. I thought that if we required 2-3 people to rsvp that they would be there before we went ahead with an event, we’d have more people show up or we could easily cancel the event. Instead, we have more no-shows.
Now, I’m wondering if we charge $1 for every RSVP yes, if that would make people think about it before they showed up, or would that just mean that people didn’t RSVP at all? Should we charge for events to compensate people for showing up to put the event on? Should we start charging for membership to make people put more value on it? How can we get their attention?
I’m still not sure. I know that there are issues with perceived value. Since we offer so many of our activities for no charge, they also don’t put any value on these activities. Maybe people think that we are subsidized by the parks or something (we’re not!)
There are no easy answers, but I’m still seeking potential solutions to try. I absolutely hate to turn it into a case where everyone pays all the time, but I am also heartily sick of seeing us waste our time setting up things that no one shows up to.
Hopefully, the solution comes to us soon.
Filed under: Biking, Boating, Camping, Education, Emergency Preparedness, Fishing, Nature, Organization, People, Things to do | Tagged: budget, camping, camping information, emergencies, emergency preparedness, family camping, Get-Ready-Go!, gulf coast, Membership, Mississippi | Leave a comment »